KFP – Code of Practice

THE KENT FILM OFFICE was created to deliver a front line service to film-makers and film productions from around the world. Together with our partner agencies, we recognise the many business and tourism benefits that filming brings to the county. We thus encourage any filming undertaken with care and responsibility and aim to make Kent a film friendly county.

Filming can have a major impact in terms of traffic flow, parking, noise pollution and profiling the local community. Local authorities have a duty in all the above areas. The guidelines set out below will help us to deliver a consistent film friendly service across Kent to any production company exercising due care, whilst at the same time leaving room for local authorities and other partners to decide on an individual basis what level of service they wish to provide.

Code of Practice

Although the Code of Practice itself is voluntary, it incorporates references to statutory obligations to which all those engaged in filming must adhere. Relevant statutory obligations for filming procedures are shown in each section.

The Code of Practice is designed to work alongside the A to Z Filming Guidelines, the Kent Film Partnership Agreement and Best Practice Guide; together they outline principles of best practice by which the signatories agree to be bound.

All filming permits issued by the Kent Film Office do not exempt film companies from complying with the A-Z Filming Guidelines and the Code of Practice at all times unless special dispensation has been granted which will be stated within the permit.

Because of the nature of their work News/Current Affairs teams are not covered by this agreement.

Any queries regarding the Code of Practice or the A-Z filming guidelines should be addressed to: filmoffice@kent.gov.uk

Liability for any filming* undertaken is the sole responsibility of the production company and its employees.

*Note: Whenever this document refers to film, the term includes all other visual media such as television, commercials, corporate & music videos, cable, satellite, stills etc.

PERMISSIONS AND INFORMATION

No filming activity should take place until permissions have been granted by all the relevant parties.  The production company must ensure that all those affected by filming have been consulted and informed of arrangements.  Wherever possible, Notice of Intent to film should be given after initial location reconnoitres and at least one week before filming commences.

For large productions, we strongly recommend that a qualified location manager is engaged to ensure the smooth running of any filming activity.

1. Kent Film Office and the relevant partner agencies (including police and local authority departments) must be consulted on all filming activity due to take place on public or private property where it impacts on public areas.

2. Emergency Services must be notified of and consulted on all filming activity and access for emergency vehicles must always be maintained during location filming. 

3. Proof of adequate public liability insurance and any other relevant insurance should be made available on demand to anyone affected by the location firming activities of the production company.

4. It is the responsibility of the production company to ensure that its employees and contractors comply with Health & Safety regulations when filming on location.

5. Film-makers’ activities should be limited to areas and times for which permission has been granted and must comply with the Highway Code unless permission has been granted by relevant authority.

6. Film-makers should ensure that location owners and adjacent property owners are kept fully informed of the intentions of the production company, whether they are used for filming or not and keep access to homes and businesses on location and adjacent properties clear at all times, unless otherwise negotiated with the individuals concerned.

7. Film-makers on location are visitors and should be sensitive to the community in which they are working.  Members of the public should be treated with courtesy and consideration at all times. Noise should be kept to a minimum, especially during unsociable hours (normally 10 p.m. to 8 am). Crew and cast members should aim to dress appropriately at all times and in all weathers and should refrain from using offensive language.

8. It is the responsibility of the production company to clear the location area regularly during filming, to make good any damage or mess caused to the location and any adjacent property affected, and to ensure that all rubbish is cleared from the location on departure.

Reporting

Kent Film Office monitors the level of filming activity in Kent.  We would like to request that the Production Company submit a Summary of Location Expenditure form, which will be sent to the Production Company on completion of filming.

These figures are used as an economic argument for the continuing services of the Kent Film Office to support future productions and to support development initiatives for the Film & TV industry in this area.

In certain circumstances Kent County Council, police, other emergency services or location owners may deem it necessary to impose additional stipulations on film-makers. 

Please download a copy of the Code of Practice to sign and return to the Kent Film Office by email on filmoffice@kent.gov.uk