Privacy Notice – Locations Newsletter

Location Newsletter

Privacy Notice
Last Updated: 14th March 2018

Changes have been made to data protection laws which came into effect on Friday 25 May 2018.

We have updated and improved our Privacy Policy to give you greater protection and clarity about the way we use your data.

This notice explains what personal (information) data we hold about you, how we collect, how we use it and how we may share information about you.

Who we are?

Kent County Council collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.

The Kent Film Office was established in 2006 as an economic development initiative by Kent County Council. It generates inward investment into the Kent economy from the film and broadcast industries while ensuring that any filming activity taking place in the county is lawful and considerate of Kent’s residents and businesses.

Kent Film Office’s mission is to maximise inward investment from filming activity for a minimum of disruption to residents and businesses.

Primarily, the Kent Film Office offers a first class Film Commissioning Service to the film and broadcast industries.

The personal information we collect and use

Information collected by us

In the course of registering to receive our monthly Locations Newsletter we collect the following personal information when you provide it to us:

  • email address
  • first and last name (voluntary profile update on Mailchimp)

How we use your personal information

We use your personal information to:

  • Send you our Monthly Locations Newsletter (via Mailchimp)

How long your personal data will be kept

We will hold your personal information for:

  • Until you decide to unsubscribe, or the service is discontinued. At this point your personal information will be securely destroyed.

Reasons we can collect and use your personal information

We rely on consent as the lawful basis on which we collect and use your personal data.

The provision of your email address is required from you to enable us to email you our monthly Locations Newsletter.

You may withdraw your consent at any time by unsubscribing from the newsletter or by writing to Kent Film office on  If you do withdraw your consent no further personal information will be collected and the existing personal information shall only be retained in accordance with KCC’s data protection policy.  If you do withdraw your consent we will no longer be able to email you our monthly Locations Newsletter.

Who we share your personal information with

Mailchimp and here is their privacy policy:

We will share personal information with law enforcement or other authorities if required  to do so by applicable law.

Your Rights

Under the GDPR you have rights which you can exercise free of charge that allow you to:

  • Withdraw your consent at any time
  • Know what we are doing with your information and why we are doing it
  • Ask to see what information we hold about you
  • Ask us to correct any mistakes in the information we hold about you
  • Object to direct marketing
  • Make a complaint to the Information Commissioners Office

Depending on our reason for using your information you may also be entitled to:

  • Ask us to delete information we hold about you
  • Have your information transferred electronically to yourself or to another organisation
  • Object to decisions being made that significantly affect you
  • Object to how we are using your information
  • Stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise a right, please contact the Information Resilience and Transparency Team at

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to Contact

Please contact the Information Resilience and Transparency Team at to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer, Benjamin Watts, at or by writing to the Data Protection Officer, Sessions House, Maidstone, Kent ME14 1XQ.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at or telephone 03031 231113.

For further information visit