Film Offices: UK (FO:UK) Terms of Reference

FOUK

Remit and Purpose

Established in August 2013, Film Offices UK is not an official body; however, it acts as a forum in which independent film offices across the UK can come together to consider best practice and current industry trends.

The Film Offices: UK group consists of the following offices which facilitate filming in their local areas:

The Bath Film Office covers the World Heritage city of Bath plus the old mining towns and picturesque villages of north east Somerset.  We promote, manage and provide advice on filming on behalf of Bath and North East Somerset Council. We support student and commercial shoots of all sizes. Period filming a speciality.
Bradford. Based in the world’s first UNESCO City of Film we provide a FREE service which will allow you to find the perfect location, advice on crew, assistance with permissions, how to approach parking and traffic control. We are located at the University of Bradford. Having close connections with the local council, businesses and property owners we can guarantee to support all your needs to ensure productions run smoothly. For any filming taking place within the Bradford district it is important to us that we are aware of your intentions so that we can assist and continue with our reputation as being a film friendly city.
Bristol Film Office is a free service to all productions planning to film in the city, dedicated to making your film, television or commercial photography shoot run as smoothly as possible when on location in Bristol. We are a division of Bristol City Council and the one-stop-shop for all filming enquiries. We can assist at all stages of production, from initial location and crewing advice to recces and logistical support.
Film Birmingham is the film office for Birmingham run through Birmingham City Council. We are responsible for facilitating, supporting and developing the film & television industry in the city.
Cardiff Film Unit (CFU) is the film office for the capital city of Wales, a division of Cardiff Council, marketing the city as a prime filming location and providing high-grade location and production services to production companies, broadcasters and independent film-makers, from initial location and crewing advice to recces and logistical support.
Film Edinburgh is the film commission for Edinburgh, East Lothian and the Scottish Borders, facilitating filmmakers looking for locations, crew and facilities and promoting a film-friendly environment for filmmakers in south east Scotland.
Film:New Forest has been created as an economic development initiative by New Forest District Council (NFDC). Working in conjunction with key organisations, our aim is to boost the New Forest’s reputation as a film and TV filming location. We have a can do attitude and our completely free film-friendly service offers you a one-stop shop for:

·         New Forest-based locations

·         Access to skilled local crew

·         Permits to film

·         Parking and traffic control assistance

·         Permission for filming on council-owned property

Glasgow Film Office (GFO) is the film commission for Scotland’s largest city, offering a free service to all productions including feature films, television, commercials, music videos and more.  GFO markets Glasgow as a premier UK centre for film and TV production and helps to facilitate location filming in the city, provide all the information a production needs – from location and crewing advice to recces and logistical support. GFO’s goal is to ensure a flourishing industry that benefits the entire city.
Kent Film Office is a Kent County Council initiative which is the premier film commission for the county of Kent and provides a location finding, film permitting and liaison service for all manner of productions. The Kent (Filming on Highways) Act 2010 also allows us to easily close roads or use traffic management for filming purposes.
Liverpool Film Office is the first and oldest Film Office in the UK we are a department of Liverpool City Council that is responsible for facilitating television and film production in Liverpool and Merseyside.
Northern Film and Media are the creative industry development agency for the north east. We work to promote the region to film and TV production companies. We have databases of locations, crew and facilities available to visiting production. All of our local authorities have signed up to our filming friendly charter – committing to understand and work with production wherever possible.
Screen Manchester is the Film Office for Manchester City Council and delivers a comprehensive support service for all types of production seeking permission to film on location within Manchester. Our experienced team have worked on a range of high end TV, feature film and commercial productions and will provide a detailed service.
Surrey Film Office has been created as an economic growth initiative by Surrey County Council. Working in conjunction with Surrey’s District and Borough Councils and key organisations, our aim is to promote Surrey as a first class filming location. We can source film locations, provide essential contacts and issue permits to film on the public highway.
Screen Yorkshire. Yorkshire Film Office and Production Liaison Service provides comprehensive expertise on all aspects of filming in Yorkshire & Humber with a dedicated team on hand on to advise on locations, studios and production facilities. The Yorkshire & Humber online location database features an extensive range of locations for any film or television production – from rugged landscapes to period properties, industrial heritage to sleek contemporary architecture.

 

TayScreen + FifeScreen is the screen commission for Fife and Tayside in Scotland serving Angus, Dundee, Fife and Perthshire.  We provide a free service to help projects across all kinds of media to source film locations, services and crew and work across the region to ensure a film-crew friendly reception.
Thurrock Film Office was established in 2018 as part of the need for Thurrock Council to establish a proactive and consistent offer for those wishing to film in the borough. Thurrock Film Office is a free to use service for all production companies who will coordinate all responses, across all council services thus acting as one point of contact for all filming enquires.

 

FO:UK is proud to be an affiliate member of the Production Guild.

Membership

Membership is informal and open to any film office that promotes and facilitates filming in a regional or city area of the UK, and is either wholly owned or wholly or partly funded by local authorities.

There is an annual membership fee.

  • The money raised by the fee is used to cover meeting room hire at the quarterly meetings.
  • If a film office joins part way through the year, after membership payments have been processed, their membership fee will be taken and held over to the following financial year when it will be used to reduce the overall sum owed by all film offices.

Administration

Each year, one of the member film offices shall be elected as the Lead Office to manage all central administration, communication and financial tasks for the forum, as well as act as the central contact for The Production Guild membership.

Meetings

  • Meetings will be held quarterly – members of the group must attend at least one meeting per year.
  • The Lead Office will ensure meetings are convened in an easily accessible location, ideally at a time that ensures everyone can travel off peak.
  • Prior to a meeting, the Lead Office will determine whether there are a sufficient number of members planning to attend in order to proceed.
  • The Lead Office shall be responsible for setting out and distributing agendas.
  • The Lead Office shall be responsible for chairing and recording meetings.
  • After each meeting, the Lead Office shall distribute a summary of the meeting and any action points.

The Production Guild Membership (PGM)

Film Offices:UK holds an affiliate membership with The Production Guild.

All members of FO:UK are required to contribute to this membership.

  • The cost for affiliate membership is currently £1500 + VAT. This cost will be split equally between FO:UK members.
  • The Lead Office will administer membership – submitting or renewing the application, collecting membership fees from other participants and then paying for the membership in full.
  • Affiliate membership gives FO:UK four user accounts and entitles up to four FO:UK people to attend any one PG member event.
  • All FO:UK members can be listed on the affiliate page of the website and promote themselves as a PG affiliate.
  • PGM runs alongside the financial year therefore any film office wanting to join must do so at the start of the year.

Other relevant events

Film Offices UK is not limited to meetings and joint PGM and can explore other, mutually beneficial joint ventures, such as event attendance at the Focus Show.

Each year a Lead Office is nominated to manage all central administration, communication and financial tasks for the FO:UK forum.

The lead office is currently the Surrey Film Office.

For more information about the Film Offices: UK group, please contact Surrey Film Office on 020 8213 2737 or filming@surreycc.gov.uk.

You can follow the Film Offices: UK group on Twitter and the current FO:UK terms of reference can be found here.